2018-2019 Graduate Catalog 
    
    Mar 18, 2019  
2018-2019 Graduate Catalog

Expenses and Financial Policy



The fees indicated are estimated for the 2018-2019 academic year and are subject to change by the Board of Visitors at any time.

Statement of Student Responsibilities, Conditional Terms, & Consent of All Provisions

I, as a Longwood University student, understand and accept the responsibility to:

  • Submit full payment of tuition and fees generated from my registration.
  • Submit full payment of all charges for housing and dining services.
  • Submit full payment of any library fines, parking fines, damages and any other applicable miscellaneous charges incurred.
  • Pay a $50 fee for any item(s) returned by the bank, ACH electronic drafts or paper checks. Students making insufficient fund payments to Longwood University may result in an Honor Code violation with the Office of Student Conduct and Integrity.
  • Maintain a current mailing address on file with our Office of Registration. (Paper check refunds and tax forms will be delayed if the permanent mailing address or the local address on file for the student is not current and active.)
  • Acknowledge my Longwood email as the official means of communication.
  • Read my Longwood University e-mail on a daily basis.
  • Set up bank account information required for Direct Deposit of student loan refunds.
  • Enter a mobile phone number and carrier into my profile in My Student Account if you wish to receive text messages for billing.
  • Read and abide by the rules as stated in University catalogs and handbooks.
  • Review the electronic billings and pay the University by the due dates stated. I understand paper bills will not be sent to me as an actively enrolled student.
  • Pay the University for any amounts I am not eligible for under applicable financial aid guidelines and realize my financial aid may be adjusted due to eligibility.
  • Return any funds owed to Longwood University in the event adjustments are made to my student account after a refund has been processed. I acknowledge I will have a hold on my account until that money has been returned.

Dropping from Courses

I understand that I am responsible for dropping courses I do not plan to attend. My courses must be dropped by me, the student during the 100% refund period or tuition and fees will be assessed accordingly.

Late Payments

If my student account is not paid in full or secured by a Longwood University Payment Plan or Financial Aid or approved Third-Party Tuition Assistance I will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in 2.2-4805 of the Code of Virginia. I understand failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late payment fee.

Any communication disputing an amount owed must follow the Tuition Appeal information published on the following website http://www.longwood.edu/studentaccounts/tuitionfee-appeals/.

Past Due Accounts

I understand any past due balances on my account will generate a hold on my account and I will not be allowed to:

  • Access assigned housing & meal plans
  • Register for future classes
  • Receive official transcripts
  • Receive my diploma

Agreement to Pay Tuition and Fee Charges

In consideration of Longwood University allowing me to register for courses, thus incurring costs to the University, I promise to pay Longwood University tuition and fees assessed for my registered courses by the published payment due date for each semester. Also, I agree to pay for any additional fees and interest charges assessed to my account each semester. Any account not satisfied by the final payment due date will be referred to an attorney or a collection agency, and collection fees of up to 32% of the outstanding balance will be added.

Any account not satisfied by the final payment due date may be reported to the credit bureaus, and may be listed with the Virginia Department of Taxation through the Debt Set-off Program. Listing with the Virginia Department of Taxation may result in the seizure of funds from a tax refund, any refund from another state agency, and/or a lottery claim.

I understand the principal amount is calculated based on my registration each semester. All outstanding tuition account balances are considered qualified educational loans under I.R.C. 221 and are extended with the express understanding that future repayment shall be made to the university. I further understand that my acceptance of these terms represents my acknowledgement and acceptance of my tuition and fee account balances qualifying as a qualified education loan under I.R.C. 221, and as such, its exemption from discharge under the federal bankruptcy code, 11 U.S.C. 523(a) (8).

I understand, agree and authorize Longwood University to use my social security number for internal and external credit reporting and collection purposes for all charges incurred for the duration of my enrollment with Longwood University.

I expressly consent to you, your affiliates, agents, and service providers may contact me using written, electronic, or verbal means as the law allows. This consent includes, but is not limited to, contact by manual calling methods, prerecorded or artificial voice messages, text messages, emails and/or automated telephone dialing systems. I also expressly consent to you, your affiliates, agents, and service providers contacting me by telephone at any telephone number associated with my account, currently or in the future, including wireless telephone numbers, regardless of whether I incur charges as a result. I agree that you, your affiliates, agents, and service providers may record telephone calls regarding my account in assurance of quality and/or other reasons.

This agreement is subject to the laws of the State of Virginia, without regard to its conflict or choice of law provisions. I irrevocably consent to the jurisdiction of the state and federal courts located in Prince Edward County, Virginia, in any lawsuit arising out of or concerning this agreement, or the enforcement of any obligations under this agreement, including any lawsuit to collect amounts that I may owe as a result of this agreement.

Requesting services will be deemed to be acceptance of these terms. Furthermore, I have read this agreement, understand it, agree and consent by signing below or by clicking the “accept” button, I affix my electronic signature and consent to this agreement.

Tuition and Fees

Longwood University assesses Tuition & Fee charges to all (full-time and part-time) students on a per credit hour basis, according to course type/method of instruction.

For academic and financial aid purposes, a graduate-level student must be registered for at least 9 credit hours, per semester, to be considered “full-time”. Graduate-level students registered for fewer than 9 credit hours, per semester, are considered “part-time”.

Special Note: Students who audit courses pay the same tuition and required fee rates as students taking courses for academic credit.

For All MBA online students, the following per credit hour tuition and fee rates apply for students taking graduate-level courses (500 level & above):

Description of Charge: Online In-State Student Online Out-of-State Student
Graduate Tuition $360.00 $995.00
Comprehensive Fee 36.00 36.00
MBA Fee 210.00 210.00
     
Total Cost Per Registered Credit Hour: $606.00 $1,241.00

For All Communication Sciences and Disorders - MS students, the following per credit hour tuition and fee rates apply for students taking graduate-level courses (500 level & above):

Description of Charge: In-State Student Out-of-State Student
  On-Campus** On-Campus**
Graduate Tuition $394.00 $995.00
Comprehensive Fee 133.00 133.00
Student Activity Fee 6.00 6.00
Capital Outlay Fee 0.00 20.00
     
Total Cost Per Registered Credit Hour: $533.00 $1,154.00

**Includes Hybrid courses. Hybrid courses combine face-to-face (classroom) meetings with online (Internet) instruction.

For All other graduate programs and courses, the following per credit hour tuition and fee rates apply for students taking graduate-level courses (500 level & above):

Virginia Residents - In-State Students
Description of Charge: Course Type / Method of Instruction*:
  On-Campus** Online Off-Campus** Intersession
In-State Graduate Tuition $360.00 $360.00 $360.00 $360.00
Comprehensive Fee 133.00 36.00 36.00 36.00
Student Activity Fee 6.00 0.00 0.00 0.00
         
Total Cost Per Registered Credit Hour $499.00 $396.00 $396.00 $396.00

**Includes Hybrid courses. Hybrid courses combine face-to-face (classroom) meetings with online (Internet) instruction.

Non-Virginia Residents - Out-of-State Students
Description of Charge: Course Type / Method of Instruction*:
  On-Campus** Online Off-Campus** Intersession
Out-of-State Graduate Tuition $995.00 $995.00 $995.00 $995.00
Comprehensive Fee 133.00 36.00 36.00 36.00
Student Activity Fee 6.00 0.00 0.00 0.00
Capital Outlay Fee 20.00 0.00 0.00 20.00
         
Total Cost Per Registered Credit Hour: $1,154.00 $1031.00 $1031.00 $1051.00

**Includes Hybrid courses. Hybrid courses combine face-to-face (classroom) meetings with online (Internet) instruction.

*NOTE: For purposes of this policy and most other listings throughout the Expenses and Financial Policy section of this catalog:

On-campus rates apply to most credits offered through the Farmville, Virginia campus. On-campus credits will include, but are not necessarily limited to: credits associated with classroom instruction, hybrid courses, credits earned while participating in certain (student exchange or faculty-led) study abroad experiences, student teaching and internship assignments, and/or independent study assignments.

Online rates apply only to 100% Internet course sections beginning with “B” or “JB” (if offered during Winter Intersession enrollment period).

Off-campus rates apply only to course sections beginning with “9” or “J9” (if offered during Winter Intersession enrollment period).

Off-campus and Online rates apply to those types of courses regardless of the term.

Intersession rates apply to credits associated with classroom-based courses and/or Longwood University faculty-lead tours (abroad) beginning after the end of the fall semester and ending before the normal start date of the spring semester.

Required Fees:

Tuition and required fees are charged per credit hour to all full-time and part-time students, graduate and undergraduate, including student interns, student teachers, and students earning credit hours for independent study. Required fees included in the above tables are:

Student Activity Fee - This fee is set by the Student Government Association (SGA) and is used to support student organizations and various student activities approved by SGA including the Graduate Student Association (GSA).

Comprehensive Fee - The comprehensive fee covers auxiliary costs such as information technology services, Farmville Area Bus (FAB), student health and wellness services, student union programming, intramural and campus recreation programs, and athletics. The fee also supports the University’s online course management system, to include hardware, software, instructional design and delivery training, and technology support services for online courses. Please note: For off-campus students, the comprehensive fee covers costs associated with support staffing, information technology services, the online course management system and video teleconferencing system, and all support involved with maintaining those.

Capital Outlay Fee - The capital outlay fee is a state-mandated fee required of out-of-state students to support debt service costs associated with capital projects funded by the Commonwealth of Virginia.

MBA Fee - All students enrolled in graduate-level business administration courses are assessed a per credit hour fee of $210.00 in support of the MBA.

Other Fees:

Application and Readmission Fee: A non-refundable application fee of $65.00 is required for each graduate student making an application to Longwood University. A non-refundable readmission application fee of $40.00 is required of each graduate student applying for readmission to Longwood.

Course Fees: Some academic course offerings require additional course and/or lab fees. These fees are assessed to all students enrolled in the course at the end of the Add/Drop period. Fees typically range from $5 to $300, but may be higher for certain programs (ex. Nursing).

Comprehensive Exam Fee: A fee of $35.00 is charged to graduate students who take a comprehensive examination as a requirement for their graduate degree.

Comprehensive Re-examination Fee: A charge of $35.00 is made for the one comprehensive re-examination permitted each graduate student.

Transcript Fee: A fee of $10.00 will be charged for each copy of official transcript.

Enrollment Verification Fee: A fee of $5.00 will be charged for each (semester/term) enrollment verification request. NOTE: Enrollment verifications are released after first date of attendance for requested semester/term.

Automobile Registration: A fee is charged for each automobile registered. Parking on main campus or on Longwood-managed properties is permitted only if the permit issued on payment of the fee is displayed. For information regarding parking regulations and/or parking fees, please visit the Longwood University Parking Services website: http://www.longwood.edu/parking/.

Returned Item Fee: For payments posted by paper check or electronic (ACH) draft, a $50.00 fee will be assessed to the student account for each item returned unpaid by the bank for any reason. NOTE: Paper checks and ACH Bank Drafts (electronic checks) will not be accepted on student accounts that reflect three (3) previously returned items. Students making insufficient fund payments to Longwood University may be subject to an Honor Code violation with the Office of Student Conduct and Integrity.

Reinstatement Fee: If a student is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated*, he/she must pay a $50.00 reinstatement fee in addition to any outstanding charges.
* NOTE: If administratively withdrawn, the original course schedule may not be available and the student must work with her/his advisor and the Office of the Registrar to create a new schedule.

Tuition Deposits / Intent to Enroll Fees

For each accepted graduate student (new admit and readmit), a $100.00 tuition deposit is required as an indication of commitment to attend Longwood University. Students will be invoiced for the deposit in a letter of admission or readmission from the College of Graduate and Professional Studies. Deposit payments should be paid to Longwood’s Office of Cashiering.

Deposits are refundable provided a written withdrawal/refund request is issued to the College of Graduate and Professional Studies prior to the dates listed below. Paid deposits will be credited to tuition charges for students who enroll in Longwood University. Enrollment in the semester to which you are admitted is required.

Semester applicant wishes to begin Graduate Program: $100 deposit due in Cashiering for students accepting their offer of admission: Deadline for students who decide not to attend Longwood to submit a written request for a refund of a paid deposit: Paid deposit must be used during, or before, this semester (session) or deposit will be forfeited:
Fall Semester June 30 July 31 Spring Semester
Spring Semester November 15 December 15 1st Summer Session
Summer Sessions March 31 April 30 Deposit held 2 sessions
Business Administration part-time
Fall Semester June 30 July 31 Fall Semester
Business Administration full-time
Summer Sessions March 31 April 30 Summer Sessions
Education/Counselor Education - Mental Health Counseling
Fall Semester June 30 July 31 Fall Semester
Education/Counselor Education - College Counseling/Student Affairs & School Counseling
Summer Sessions March 31 April 30 Summer Sessions
Communication Sciences and Disorders
Fall Semester April 15 June 30 Fall Semester

Qualifying for Virginia Tuition Rates

Complete guidelines regarding eligibility for in-state tuition rates are covered in Section 23.1-500 thru 510 of the Code of Virginia. All Virginia public institutions follow these guidelines. The guidelines are available at https//law.lis.virginia.gov/vacode/title23.1/chapter5/ and http://www.schev.edu/indes/tuition-aid/in-state-residency/financial-aid-policy-and-procedures.

Special arrangement contracts may be made to waive the difference between out-of-state and in-state tuition rates to all Virginia school teachers whose employers will pay their tuition and fees. Teachers who live out-of-state or have moved into Virginia within the last year should notify Longwood of that fact at the time of class registration so that a special arrangement contract can be made with the school division in which the teacher is employed.

Procedures

Applicants

Upon application for admission, the Application for In-State Tuition is submitted to the College of Graduate and Professional Studies for review and decision. If the applicant is accepted, the residency determination is included in the acceptance letter.

If the student does not agree with the domicile decision, a letter of appeal with supporting documentation should be submitted to the College of Graduate and Professional Studies for review and subsequent decision. If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Dean of Students. If the student does not agree with this decision, the student may petition the Circuit Court.

Current Students

The University may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification.

A current student wishing to have the domicile changed for tuition purposes must submit an Application for In-State Tuition Rates (form) with supporting documentation to the Office of the Registrar prior to the start of the semester for which the student is requesting in-state rates. The University will not initiate this process. Changes in status will not be applicable to previous or current semesters. If the student does not agree with the decision of the Office of the Registrar, a written appeal with supporting documentation should be submitted to the Dean of Students. If the student does not agree with this decision, the student may petition the Virginia Circuit Court.

Establishing in-state status while one is a student can occur if the student or the parent(s) of a dependent student moves to Virginia and fulfills the requirements of domicile including the one-year residency. Students classified as out-of-state must present clear and convincing evidence to rebut the presumption that residing in Virginia is primarily to attend school. Residence or physical presence in Virginia primarily to attend college does not entitle students to in-state tuition rates.

Veterans Access, Choice, and Accountability Act of 2014

The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:

  • A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill - Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in the Commonwealth of Virginia while attending a school located in the Commonwealth of Virginia (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days or more.
  • Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in the Commonwealth of Virginia while attending a school located in the Commonwealth of Virginia (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge or release from a period of active duty service of 90 days or more.
  • Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b)(9)) who lives in the Commonwealth of Virginia while attending a school located in the Commonwealth of Virginia (regardless of his/her formal State of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.
  • Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three year period following discharge, release, or death described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.

Dependents of Military Personnel

Longwood follows the Code of Virginia to determine residency status of military personnel and their dependents. Please go to http://www.schev.edu/index/tuition-aid/in-state-residency/financial-aid-policy-and-procedures (Part III) for the latest guidelines.

Information Concerning On-Campus Residency

Residential (campus) housing is NOT provided to graduate students.

Billing and Payment Schedule

Longwood University utilizes an electronic billing and payment solution, TouchNet Ebill.

All graduate students (degree, professional endorsement, and non-degree seeking) are expected to pay for courses at the time of registration. However, if a graduate student registers during the undergraduate open registration period and does not pay for courses at the time of registration, then the Office of Cashiering and Student Accounts will generate an E-bill and graduate students will be required to pay all charges by the semester due date to avoid the possible assessment of late payment fees. Please see Billing Schedules below.

Please note: E-BILL NOTIFICATIONS ARE SENT TO THE STUDENT’S LONGWOOD E-MAIL ADDRESS. E-BILL NOTIFICATIONS ARE ALSO SENT TO AUTHORIZED USERS IF SET UP BY A STUDENT. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, each semester’s payment due date. Students requesting changes after open registration are encouraged to view their account summaries via myLongwood. Any charges assessed after the original semester payment due date are due and payable at the time incurred. Failure to receive a bill does not waive the requirement for payment when due. All currently enrolled students (including students registered after the billing date) may view their billing statements / account summaries on-line via myLongwood.

Billing Schedules

Fall Semester: Fall charges (based upon the student’s registered credit hours), less any credits will be E-billed on or about July 7th, and shall be due on or about August 9th. Credit will be given for third party tuition assistance* only if the student provides Longwood with an approved “authorization to bill the employer” prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.

Spring Semester: Spring charges (based upon the student’s registered credit hours), less any credits will be Ebilled on or about November 28th, and shall be due on or about January 5th. Credit will be given for third party tuition assistance* only if the student provides Longwood with an approved “authorization to bill the employer” prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive requirement for payment when due.

*Please note: Longwood University will give credit for tuition assistance authorized by a school or other employer only if the employer guarantees to make payment directly to Longwood University. Longwood will not delay the due date for payment if tuition assistance is paid directly to the student (reimbursement basis) or if payment is contingent upon the student’s successful completion of the class. In all cases, students are responsible for delivering approved “tuition assistance authorization forms” (at the time of registration) to Longwood’s Office of Student Accounts, and students are responsible for paying (at the time of registration) all amounts not guaranteed by the authorization. Failure to submit approved tuition assistance authorizations (and, if applicable,personal payments) at the time of registration could result in the assessment of late payment fees. If assessed, late payment fees will be charged to the student.

Methods of Payment:

For detailed information concerning billing processes and managing the online student account, please refer to the Office of Student Accounts’ website: http://www.longwood.edu/studentaccounts/billing-payments/billing-process/.

Lump Sum Payments:

Online payments: Currently-enrolled students and authorized users may log into myLongwood/My Student Account to view most recent billing statements and see all current account activity. Students and authorized users may submit lump sum payments, online, using Visa, MasterCard, Discover, Diners Club, JCB, UnionPay, BCcard, DinaCard or American Express (credit or debit), or an automatic draft from a bank account. A non-refundable convenience fee of 2.75% will be assessed on all credit or debit card payments. ACH Bank Draft (electronic check) payments will be processed without additional fees. On-line payments submitted through TouchNet (myLongwood) are posted immediately to the appropriate student account.

Important notes concerning online payments:

  1. If you choose Electronic Check as a payment method, please obtain the correct ACH Electronic Draft format for your bank account number from your bank or credit union. DO NOT USE THE NUMBERS ON YOUR DEBIT CARD FOR YOUR BANK ACCOUNT NUMBER. Lines of credit, money market accounts, mutual fund accounts, trust funds, etc. cannot be electronically drafted. In addition, many “savings” accounts cannot be electronically drafted, particularly with credit unions. Please check with your financial institution to verify that your account can be electronically drafted. A $50.00 Returned Item Fee will be charged For any items returned by your bank, regardless of reason, as prescribed by the Code of Virginia 2.2-4805.
  2. If your payment choice is a debit card, please inquire with your bank concerning any daily dollar limits.

Delivered/Mailed Payments: Lump sum payments may also be submitted to the Office of Cashiering, 2nd floor Lancaster building (Room 201-A). Cash, personal checks (unless prior checks have been returned), cashier’s checks, and money orders are accepted. An after-hours payment drop box is also available outside the entrance to the Office of Cashiering and Student Accounts.

Please note: Credit/Debit cards are not accepted in the Office of Cashiering.

International Payments: Longwood University has partnered with Flywire to provide option for International students to pay using their local currency. With Flywire, International students may track payments through the whole process and may take advantage of Flywire’s 24/7 Customer Support team. To begin a payment, International students may go to: longwood.flywire.com.

Monthly Payment Plan:

The convenience of paying school expenses on a monthly basis is an attractive option for many families. Longwood University provides an opportunity for parents and students to pay educational expenses in four interest-free installments per semester. The plan is available to any student for the fall and/or spring semesters with the exception of study abroad students.

NOTE: PAYMENT PLAN ENROLLMENT IS PER SEMESTER for fall and spring. The payment plan is not available for summer semesters.

Enrollment for the fall payment plan will open online mid-July. Enrollment for the spring plan will open online late November. Payments for the fall semester are due on the 1st of each month from August through November. Payments for the spring semester are due on the 1st of each month from December through March.

A non-refundable participation fee of $50.00 per semester is charged at the time of online enrollment. Personal expenses, books, computers, or travel expenses are not included in the plan. Longwood University does not charge a fee for late enrollment. However, any “missed” payments must be paid at the time of enrollment.

Our Touchnet Payment Plan Manager system should automatically adjust monthly payments as activity on the student account changes and will notify the student and/or authorized user (s) via email. The payments are automated using or an ACH Bank Draft (Electronic Check) or credit/debit cards (2.75% convenience fee). The automated payment schedule is set upon enrollment. No other action is necessary for the payments to draft from the bank account selected at enrollment in the plan. After enrolling in the plan, students wishing to change bank account information must login and save a new payment profile. They must then click on on Payments and ‘edit’ payment method(s).

Important Notes:

  1. Please obtain the correct format for your account number from your bank. The payment is subject to approval and final verification from your bank. A $50.00 Fee will be charged for any items returned by your bank.
  2. Lines of credit, money market accounts, trust accounts, mutual fund accounts, etc. may not be automatically drafted. Please check with your financial institution to verify your account can be electronically drafted.

How to Enroll: Enrollment in the plan is accomplished by completing our web-based self service application. The student may enroll in the plan or may authorize others to enroll in the plan. Students may access the option for the plan through myLongwood Portal, Student tab, My Student Account. Authorized users will be emailed the procedures for accessing the student account and may enroll in the plan once the student sets the authorizations.

Returned Items

Paper checks and ACH Bank Drafts (electronic checks) will not be accepted on student accounts that reflect three (3) previously returned items. Redemption of any returned item will be by cash, cashier’s check, or money order. Additionally, a returned payment item that was made on a student account may be redeemed using a debit or credit card. A service fee will be applied to all returned items in order to cover the University’s cost of processing the returned item including bank charges. Upon notification of the return, a hold flag will be placed on the student account to prevent future registration and acquiring official transcripts. Any amounts not satisfied will be referred to a collection agency, and collection fees will be added. Any amount not satisfied may be reported to the credit bureau, and may be listed with the Virginia Department of Taxation. Listing with the Department of Taxation may result in the seizure of funds due from the Commonwealth such as a tax refund or lottery claim.

Late Payment

Any student account not paid in full or secured by our Payment Plan or Financial Aid* or approved Third-Party Tuition Assistance will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late payment fee.

* Please note: Students are responsible for endorsing scholarship or Private loan, checks upon notification from the Office of Financial Aid/Students Accounts. Failure to return endorsed checks in a timely manner could result in the assessment of late payment fees and/or cancellation.

Cancellation Policy for Unpaid Student Accounts

Any student with an unpaid account balance not secured by Longwood’s Monthly Payment Plan and/or financial aid may have her/his course schedule cancelled on the day following the original (semester) payment due date. (The payment due date for the fall semester is on or about August 9th, and for the spring semester is on or about January 5th.) In addition, if applicable, any residential or commuter student with unpaid balances may be denied access to student housing on her/his scheduled move-in day and/or may be blocked from utilizing campus meal plans.

Failure to receive a bill will not waive the requirement for payment when due. Students may access account summaries/billing statements via Longwood University’s Student Information System (myLongwood).

Following the cancellation of her/his course schedule, any student who wishes to reinstate must first pay the required reinstatement fee in addition to any other financial obligation due to the University. The deadline to reinstate a course schedule is the last business day prior to the first day of classes. In certain instances, a student’s original course schedule may no longer be available; therefore, students requesting reinstatement must work with advisors and/or the Office of the Registrar to create new course schedules. Payment of the reinstatement fee and any outstanding charges must be made to the Office of Cashiering.

Any student who processes an initial registration or who adds classes and/or room/board assignments after the original (semester) payment due date is expected to remit payment for all balances due upon registration and/or upon request for room/board assignment. If payment is not made following registration/assignment, then the student’s course schedule may be cancelled at the end of the Add/Drop period, and if residential, the student will be subject to eviction from student housing at that time.

If payment is not made or if an account is not adequately secured by the end of the Add/Drop period:

  1. Degree-seeking undergraduate-level students may be administratively withdrawn from the University and, if administratively withdrawn, will not be allowed to apply for re-admission to Longwood until the following semester.
  2. Residential students will be subject to eviction from student housing.
  3. Graduate-level degree-seeking or professional endorsement seeking students and non-degree-seeking students may be administratively withdrawn from all (current semester) courses and will be blocked from processing future registrations until all outstanding balances due are fully paid to the University.

Any student with an unpaid/unsecured account balance whose course schedule is cancelled and/or who is administratively withdrawn from the University will be assessed charges in accordance with University catalog-published withdrawal policy*.

* Please note: Following administrative withdrawal due to non-payment, withdrawal penalties may be substantial. This is particularly true in the case of Online, Off-campus, Intersession, and/or Special Offering (abbreviated term) On-Campus courses-for which, after the last day to drop a course, financial withdrawal penalties will equal 100% of the originally-assessed tuition and fee charges.

Administrative cancellation/withdrawal will not waive a student’s financial obligation(s).

Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the University. Any unpaid balance will prevent future registration and will prevent the adding or dropping of classes. (Note: Through the last day to drop a class, students may submit written/faxed “drop” requests to the Registration Office.)

Notice of Fees and Charges on Unpaid Tuition and Fee Balances

The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when billed may result in the imposition of interest at the rate of 10 percent per month on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney’s fees and/or additional collection fees of up to 32 percent of the then unpaid balance. Also, any account not satisfied by the due date may be reported to the credit bureau and will be listed with the Virginia Department of Taxation. Returned items will incur a handling fee of $50.00. Requesting or accepting services will be deemed to be acceptance of these terms.

The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties.

Hold Flags, Future Registrations, and Release of Transcripts

Hold flags will be placed on student accounts having past-due financial obligations and may be placed on student accounts for a variety of other reasons (ex. transcripts incomplete, missing health form, degree-application delinquent). “Registration hold flags” are blocks that prevent future registrations and/or changes to existing course schedules. “Transcript hold flags” are blocks that prevent the release of transcripts to the student or any third party (school, employer, etc.) Once applied, financial hold flags (registration and transcript) may be cleared only by paying, in full, all previously incurred university expenses. For more information regarding the removal of non-financial hold flags, students are encouraged to contact the department(s) that posted the hold flag(s). Hold flags may be viewed via myLongwood.

Financial Withdrawal Policies and Procedures

Once a student has registered, pre-registered, or otherwise been assigned classes for any semester, he/she must officially withdraw from the University/drop all registered credits within the appropriate Add-Drop period to prevent the assessment of tuition and fee charges. In addition, a student with room and/or board assignment(s) must officially withdraw from the University or (if permissible) cancel his/her room/board assignment before the first day of the academic semester to prevent the assessment of room and/or board charges.

Students withdrawing from the University on the first day of the academic semester, or later, will be charged as stated under the Catalog section REFUNDS AND CHARGE ADJUSTMENTS.

For additional guidance and/or to complete official withdrawal procedures:

  1. Graduate-level students (degree or non-degree-seeking) must contact the College of Graduate and Professional Studies
  2. Undergraduate-level students (degree or non-degree seeking) must contact the Office of the Registrar.
    Withdrawal is not considered official until a student has completed withdrawal paperwork with the appropriate Longwood University office: College of Graduate and Professional Studies (graduate students) or Office of the Registrar (undergraduate students).

Please note that the following actions will not substitute for formal withdrawal (or course cancellation) and will not be considered justification for elimination or reduction of charges:

  1. Failure to submit payment for a course after registering
  2. Failure to officially drop a course for any reason, including due to the presence of a hold flag
  3. Failure to attend class, log into Canvas, and/or complete coursework after registering
  4. Requesting release of official (or unofficial) transcripts-including to an employer and/or to another College or University
  5. Failure to apply for, receive, or accept financial aid and/or other Third Party tuition/fee assistance
  6. Voluntary or enforced cancellation of offered financial aid
  7. Failure to occupy Longwood-managed housing and/or to utilize campus meal plan

All students: Please note that separate academic withdrawal policies exist in addition to financial withdrawal policies. For additional information, please refer to Withdrawal Policy, under the section Academic Regulations, of this Catalog.

Financial Aid Recipients: Please note that withdrawal prior to the 60% point in a semester significantly impacts a student’s eligibility to retain “unearned” financial aid, and may result in financial aid recipients owing large tuition and fee balances to the University. In addition, a registered student’s failure to attend class and/or to successfully complete coursework may reduce or cancel the student’s eligibility to retain (current and/or future term) financial aid. Financial Aid recipients are strongly encouraged to seek guidance from the Office of Financial Aid prior to leaving the University and/or completing withdrawal processing through the College of Graduate and Professional Studies or the Office of the Registrar.

Refunds and Charge Adjustments

Refunds and Charge Adjustments Following Drop or Withdrawal from Off-campus Courses, Online Courses, Intersession Courses, and/or Special Offering (abbreviated term) On-campus* Courses (All Semesters):

* Note: For purposes of this policy, “Special Offering” will refer to an On-campus or hybrid course lasting less than one full semester in length and/or overlapping semesters/terms.

Dropping: Longwood University “Add-Drop Policy” is available, online, from the Office of the Registrar website: http://www.longwood.edu/registrar/registration/add–drop–withdraw-dates/.

A student who officially cancels (drops) an Off-campus, Online, Intersession, and/or Special Offering course within the official “add-drop” period for the course will be credited/refunded 100% of tuition and fees assessed (for that course) less any non-refundable tuition deposit paid, if applicable.

Withdrawing: After the official “add-drop” deadline has passed for each Off-campus, Online, Intersession, and/or Special Offering course, no financial tuition and fee reductions (credits) will be issued to students who “withdraw without academic penalty” (grade of “W”). If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any remaining balance due.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, will not involve credits or refunds beyond the above schedule.

Refunds and Charge Adjustments Following Drop or Withdrawal from One or More Full-semester* (Fall-Spring) On-campus** Courses, But Not Withdrawal from the University:

* On-campus courses include, but are not necessarily limited to: Classroom-based courses, hybrid courses, student teaching and internship assignments, and/or independent study assignments.

Dropping: A student who officially cancels one or more full-semester (fall-spring), On-campus course(s) on or before the semester census date (Academic Calendar “Last day to add/drop”) will be fully credited the difference in tuition and fees for the reduced number of credit hours, if any.

Withdrawing: After the census date (Academic Calendar “Last day to drop”), no tuition and fee reductions (credits) will be issued to students who “withdraw without academic penalty” (grade of “W”) from individual courses. Also, after the census date, late-added courses (such as Special Offering courses scheduled to begin mid-semester) will incur additional tuition and fee costs.

To avoid unnecessary financial penalties, students are encouraged to officially process all necessary course schedule adjustments prior to the end of the semester Add-Drop period (census date). Although it may be possible-in very rare, unusual, circumstances-for students to seek Dean’s office permission to make schedule adjustments after the census date, severe financial penalties would result. (After the census date, students would be held financially responsible for payment of tuition and fees assessed for both late-cancelled courses (graded “W”) and late-added courses.)

Refunds and Charge Adjustments Following Withdrawal from the University and Cancellation of All Full-Semester* (Fall-Spring) On-campus** Courses:

* On-campus courses include, but are not necessarily limited to: Classroom-based courses, hybrid courses, student teaching and internship assignments, and/or independent study assignments.

A student who officially withdraws from the University and cancels all full-semester (fall-spring), On-campus courses on or before the census date (Academic Calendar “Last day to drop”) for the semester, will be credited/refunded 100% of tuition and fees** less any non-refundable tuition deposit paid.

** Note: Please reference separate Refund and Charge Adjustments policy for Off-campus, Online, Intersession, and Special Offering (abbreviated term) On-campus courses. The current refund policy applies only to charges assessed for full-semester On-campus courses.

A residential student (or a commuter student with optional meal plan) who withdraws on or before the census date for the semester/term, will be assessed reduced/partial room and board charges.

After the fall-spring census date, a student who officially withdraws from the University through the fifth week of the semester will be partially credited tuition, fees, room and board charges-determined by the week of school during which the official withdrawal takes place.

After the fifth week of the semester, no (tuition, fee, room and/or board) credits/refunds will be issued to students who withdraw from the University.

Note: Although formal withdrawal processing must occur during standard business hours (8:00am - 5:00pm, Monday through Friday), in certain circumstances, withdrawn residential students may arrange to complete additional mandatory “room check-out” procedures during the weekend immediately following formal withdrawal processing. Withdrawn residential students may contact Residential & Commuter Life (RCL) staff for additional guidance and/or to schedule and complete room check-out.

Exceptions: In unusual circumstances, charge adjustments and refunds beyond the normal schedule may be recommended by Longwood’s Tuition Appeals Committee for students who leave Longwood “for reasons beyond the student’s control”, such as for a verified incapacitation, illness, injury, or military reservist called to active duty. Tuition Appeal instructions and Application Forms may be obtained online from the Office of Student Accounts website: http://www.longwood.edu/studentaccounts/tuitionfee-appeals/. The deadline to submit Tuition Appeal Application form with accompanying documentation is the last day of the academic semester. If the appeal is approved, the Committee may authorize partial or full cost reduction(s). If appeal is denied, student financial obligations will remain as assessed in accordance with standard University policy.

During the fall-spring semesters, students who officially withdraw from the University (canceling all full-semester, On-campus courses) will be charged and credited according to the following schedule:

Official Withdrawal Date*: Tuition & Fees / Room & Board Assessed:
Within First 6 Days of Academic Semester (the Official Add-Drop Period):

Student Forfeits (Non-refundable) Tuition Deposit**
Tuition & Required Fees Assessed = 0%
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $

During Second Week of Semester: Tuition & Required Fees Assessed = 25%
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
During Third Week of Semester or Fourth Week of Semester: Tuition & Required Fees Assessed = 50%
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
During Fifth Week of Semester: Tuition & Required Fees Assessed = 75%
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
After the Fifth Week of Semester Through the Last Day of Semester: Tuition & Required Fee Assessed = 100%
If Applicable, Room & Board Assessed = 100%

* Official Withdrawal Date = Date upon which a student processes formal withdrawal paperwork with office the College of Graduate and Professional Studies (graduate students) or the Office of the Registrar (undergraduate students).

** Non-refundable tuition deposit balance will be credited as payment against any balance due; any remaining tuition deposit balance will be forfeited (if assessed charges do not exceed).

Please note: After the start of the academic semester, no financial adjustments will be made to charges for late fees or early arrival fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees.

If a student withdraws before his/her account balance is paid in full, then the student will be responsible for payment of any remaining balance due, after the appropriate (%) withdrawal credits have been processed.

The refund policy may vary in accordance with federal regulations.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, will not involve credits or refunds beyond the above schedule.

Refunds and Charge Adjustments Following Drop or Withdrawal from Summer Courses:

Dropping: A student who officially cancels one or more summer course(s) on or before the last day to drop for each course, will be fully credited the difference in tuition and fees for the reduced number of credit hours, if any.

Withdrawing: After the last day to drop for each course, no tuition and fee reductions (credits) will be issued to students who “withdraw without academic penalty” (grade of “W”) from individual courses.

Refunds

Refund checks and/or EDI direct deposit credits will be issued to the enrolled student, regardless of who originally made the payment. This policy may not apply if federal, state, and/or local regulations require the return of funds to parents, financial aid programs third party employers or scholarship awarding agencies.

The refunded amount may be net of any outstanding balance owed to Longwood for past due library fines, parking fees, telecommunication charges, or any other outstanding debt to Longwood.

Minimum Refund Policy

Due to the high cost of processing refunds, no refund checks will be issued for $1 or less.

Special Cost Waivers for Virginia Military Survivors and Dependents

The Virginia Military Survivors and Dependents Education Program (VMSDEP) is a Commonwealth of Virginia program which provides education benefits to spouses and children of military services members killed, missing in action, taken prisoner, or who became at least 90% disabled as a result of military service in an armed conflict. Military service includes service in the United States Armed Forces, United States Armed Forces Reserves, or the Virginia National Guard. Armed conflict includes military operations against terrorism or as the result of a terrorist act, a peace-keeping mission, or any armed conflict after December 6, 1941.

NOTE: A Veteran’s 90-100% disability must have been directly caused by the Veteran’s involvement in: 1) military operations against terrorism; 2) a peace-keeping mission; 3) a terrorist act; 4) an armed conflict subsequent to December 6, 1941. The service connected disability cannot have been incurred during active duty that coincides with, but was not the direct result of one of the listed events/missions.

The purpose of VMSDEP is to provide undergraduate or other postsecondary education to eligible participants by providing a waiver of tuition and all required fees at any public institution of higher education or other public accredited postsecondary institution granting a degree, diploma, or certificate in the Commonwealth of Virginia. A stipend to offset the cost of room, board, books, and supplies may also be available contingent on funding. Benefits are available for up to for (4) academic years.

For a listing of Benefits, Eligibility Requirements, Required Documentation, VMSDEP Online Application, Virginia Public Colleges and Universities, and VMSDEP Frequently Asked Questions (FAQs), please visit the Virginia Department of Veterans Services (DVS) website, http://www.dvs.virginia.gov/, and select the “Education & Employment tab.

Please note that VMSDEP applications should be submitted at least sixty (60) days prior to start of term/semester. Eligibility for the VMSDEP benefit is based upon the date that an application was submitted for the program by or on behalf of a qualifying spouse or dependent student.

Students who consider themselves eligible should contact the Virginia Department of Veterans Services (DVS) or may seek assistance from the Dean of Admissions at Longwood or the Veterans Affairs Certifying Official. Verification of eligibility must be on file with the Office of Student Accounts before the first day of classes each semester. Please note that the waiver of tuition and fees does not include a waiver of charges for room and board. Room and board should be paid on, or before, the payment due date for each semester.

Per Code of Virginia: “The maximum amount to be expended for each such survivor or dependent pursuant to this subsection ((§23.1-608) shall not exceed, when combined with any other form of scholarship, grant, or waiver, the actual costs related to the survivor’s or dependent’s educational benefits allowed under this subsection”. Eligibility for these benefits is established by the Commissioner of the Department of Veterans Services (http://www.dvs.virginia.gov/veterans-benefits.shtml#education).

Senior Citizens Higher Education Act

Senior citizens aged 60 or over, with a Federal taxable individual income of less than $15,000 per year, and who have lived in Virginia for one year, can enroll as a full or part-time student in credit courses free of tuition, provided they meet the admissions standards of the college and space is available. Any senior citizen aged 60 or over can enroll in a non-credit course or audit a credit course free of tuition, regardless of taxable income, provided the student meets the admissions standards of the college and space is available. The senior citizen is obligated to pay fees established for the purpose of paying for course materials, such as laboratory fees. If enrolled as a noncredit seeking student (audit), a maximum of three courses may be taken per semester.

Please reference Code of Virginia section §23.1-640: http://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-640/.

Approval and processing to register for classes under the Senior Citizens Higher Education Act may be obtained in the Office of the Registrar, Barlow 101. Such students will be enrolled after all tuition paying students have been accommodated but before the add/drop period of the term.

Financial Aid

The purpose of this section is to provide you with an overview of financial aid and pertinent policies and procedures that must be followed to receive financial aid at Longwood University. For more detailed information, visit the Office of Financial Aid web site at http://www.longwood.edu/financialaid/. Financial Aid includes grants, loans, work and scholarship programs funded by federal and state governments, educational institutions and private organizations for the purpose of assisting individuals interested in obtaining an education but who do not have the financial resources to do so.

Additional financial aid information may be obtained by calling 434.395.2077 or 800.281.4677 or by e-mail at finaid@longwood.edu or by writing to the Office of Financial Aid, Longwood University, 201 High Street, Farmville, VA 23909.

Applying for Financial Aid

Most students are eligible for some type of financial aid regardless of family financial circumstances. To be considered for financial aid, the Free Application for Federal Student Aid (FAFSA) must be submitted designating Longwood University (school code 003719) to receive FAFSA results. Students are encouraged to apply electronically using FAFSA on the Web (available online at http://www.fafsa.gov/). FAFSA records should be filed by our priority date of March 1.

Some financial aid programs have limited funding and can be expended quickly. Students should complete the FAFSA using data from completed tax returns. If necessary, estimated tax information may be used in order to meet the Longwood University priority filing date. The Office of Financial Aid will receive your data electronically from the United States Department of Education and will determine your eligibility for aid.

The FAFSA may be completed and submitted in advance of being accepted for admission. However, an offer of admission to a Longwood University degree or licensure program must be made before your financial aid application will be processed. Federal and State aid are NOT available for students who are not degree seeking or in an initial teaching licensure program. Students seeking certificates or endorsements may wish to apply for a private loan. For more information on this type of loan, please search the Internet for Private/Alternative Education Loans. You will need to select a lender and complete their application process.

Verification of Application Information and Award Notification

Your application for federal student aid may be selected for a process known as verification. If selected, the Office of Financial Aid will notify you of your selection. A verification worksheet, your federal tax return transcripts, and/or other supporting documents must be provided. After reviewing the documentation, any necessary corrections will be made before your financial aid eligibility is determined. A financial aid notification will be provided after verification is complete. In addition, other documents or actions may be required to accept the offered financial aid.

Financial Aid Satisfactory Academic Progress Policy

Federal student aid regulations require all educational institutions administering funds to ensure that financial aid recipients are making satisfactory academic progress toward their educational objectives. The regulations apply to all students receiving Federal, State and Institutional financial aid funds. Questions regarding this policy should be directed to a staff member in the Office of Financial Aid. Satisfactory Academic Progress for financial aid has been defined as follows:

  1. Satisfactory Progress Requirements
    1. Maintenance of a minimum Longwood University cumulative grade point average.
      1. For undergraduates, freshmen (students with less than 25 total credit hours earned) must have a 1.80 Longwood University GPA. For all other students, a 2.00 Longwood University GPA is required.
      2. For graduate students, a 3.00 Longwood University GPA is required.
    2. Attainment of a 75% completion rate towards educational objective for hours attempted at Longwood University.
      Students must complete and pass 75% of all hours attempted at Longwood University. A student’s completion rate is calculated by dividing hours earned by hours attempted. Grades of F, W, I, and repeated courses count as hours attempted. Transfer hours are included in this calculation.
    3. Normal Completion Time
      1. Undergraduate students will be eligible for financial aid for a maximum of 180 attempted credit hours. Transfer hours are included in the total number of credit hours attempted.
      2. Graduate students will be eligible for financial aid for a maximum of 150% of the total credit hours required of their program. Transfer hours are included in the total number of hours attempted.
  2. Satisfactory Progress Levels Defined
    1. Satisfactory Academic Progress will be monitored at the conclusion of each academic year (May). To be making satisfactory academic progress, a student must maintain the required cumulative grade point average, attain a 75% completion rate and not exceed the normal completion time.
    2. Students failing to maintain satisfactory academic progress at the end of the spring semester will be placed on Financial Aid Suspension beginning with the following semester. Such status will make students ineligible for financial aid until such time as the satisfactory academic progress requirements are met or the student is granted an appeal.
      During the period of Financial Aid Suspension, students may (unless placed on Academic Suspension) attend Longwood University without financial aid. It will be the student’s responsibility to secure other financial resources during this period.
  3. Satisfactory Progress Appeal Process
    A student who is placed on Financial Aid Suspension may appeal the denial of financial aid. The appeal must be made by submitting a Satisfactory Academic Progress Appeal form (http://www.longwood.edu/financialaid/forms/) to the Office of Financial Aid no later than one week prior to the first day of classes. Only one appeal per semester will be accepted. The appeal will be directed to the Appeals Committee whose decision will be final. The decision will be based on demonstration of one of the following situations:
  • Error of fact;
  • Mitigating circumstances.
    If the appeal is granted, financial aid will be continued as long as appeal conditions are met each term or until Satisfactory Academic Progress standards are met. The student will be advised in writing of the action on the appeal. If accepted, appeal conditions will be outlined in this letter.

Withdrawing From Longwood

Withdrawal from all classes during a term may also result in a change in the financial aid award for that term. Federal regulations state that students who withdraw before the 60 percent point of the term (as calculated by the number of days in the term) may have their financial aid awards reduced.

Upon withdrawal, the Office of Financial Aid will calculate, from the number of days in the term and the number of days of the term that the student was enrolled prior to withdrawal, the percentage of the term that the student completed. This percentage will be applied to the amount of aid received for the term with the student being able to retain only the amount of aid for the percentage of the term actually completed. The unearned portion of the financial aid award must be returned to the Federal, State and Institutional programs from which they were awarded. If excess financial aid funds have been refunded to the student, a portion of these funds may also need to be returned to the financial aid programs awarded. This may result in large sums being owed to Longwood University and Federal, State and Institutional financial aid programs.

Students considering withdrawal from classes should consult the Office of Financial Aid prior to initiating the withdrawal process. Withdrawal can have a significant impact on institutional charges, a current financial aid award, as well as future financial aid eligibility (see the Satisfactory Academic Progress Policy). Complete financial aid regulations concerning withdrawals and the Return of Title IV Funds Policy may be obtained from the Office of Financial Aid.

Other Information

Students’ rights under the Family Education Rights and Privacy Act (FERPA) may be found in the Academic Regulations section of this catalog.

Copies of the Campus Security Report are available and may be requested from the Campus Police Department.

Copies of the Report on Athletic Program Participation Rates and Financial Support Data are available and can be requested from the Office of the Director of Athletics.

Copies of the Report on Completion/Graduation Rates and the Transfer Out Rates for Student Athletes are available and may be requested from the Office of the Director of Athletics.

Borrowers with concerns about their Federal Perkins Loan or Federal Stafford Loan may contact the Student Loan Ombudsman at www.sfahelp.ed.gov or 1.877.557.2575.